Note: We ask for address information so that we can distinguish between people with similar names and handle email address changes.

We collect your contact details so that we can acknowledge donations and so that we can send you communications from time to time containing news of the charity and offering different opportunities to help, including for example by coming to events, volunteering or supporting WHC financially. We may review your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively.

When we send these communications by post, we do so on the basis that maintaining a relationship with supporters is a legitimate interest of WHC. To send these communications by email, we rely on the basis of your consent.

Mailchimp is our email provider, and they are interested in improving their services by better understanding the people they are emailing. So they sometimes work legally with third-party sources, such as public databases or social media platforms, to acquire information about you such as demographic, location or device data, and to learn about your use of social media websites, page view information and search results and links.

WHC may store your data and send out emails using a company which is located in another country but which offers safeguards as required by UK law: either a UK adequacy decision or the Information Commissioner's Office's Standard Contractual Clauses, which are available from WHC.

WHC will not share your details with any other organisation unless legally obliged to do so.

If we send you communications by post, we will write to you about four years after we last hear from you to see if you wish to continue receiving our communications. If you consented to email, we will ask you to renew your consent within about two years from the date you provide your consent.

You may contact WHC at [email protected] or on 01494 447699 or at 8 Castle St, High Wycombe HP13 6RF to request to access your data or to have it corrected. In addition, you may ask us to stop sending you our communications; restrict or object to our use of your data; have it erased; or withdraw your consent to email. If you request your data be erased, we will stop sending you communications and keep aside your details (unless you tell us otherwise), noting that you would prefer not to be contacted, so that we do not contact you in the future if your data are collected again.

To complain about our handling of your data, contact the Information Commissioner's Office (0303 123 1113  [email protected])

Privacy Notice PN12.4